Toolbox
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Mentorships and Internships |
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| Letter to Mentors Re: Alternative Mentoring
A letter to mentors that explains changes to the program and outlines how the mentoring process will work. Also includes description of on line mentoring possibilities. |
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| Planning Overview for Mentorship
A letter to support Mentors in planning how they will engage in the mentorship. Shares goals, activities and outcomes that are possible in the relationship. |
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| Annual Mentor Project Evaluation
A checklist for evaluating effectiveness of mentor program |
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| Job Shadow Request Letter to Potential Hosts
A letter outlining Job Shadow purpose to potential hosts. It also invites people to participate in Job Shadow Day. |
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| Student Internship Evaluation
A brief evaluation for students to complete after their internship. Includes reflective questions for the student to consider as well as feedback for the employer. |
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| Daily Work Site Log
A daily reflection for students at the end of each day of an internship or job to document what they have learned. Can be used to support a self evaluation or portfolio process. |
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| Career Planning Process
Questions for students and mentors to go over as they map out the journey to the career of their dreams! Can also be used by counselors or advisors. |
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| Student Information to Pair up with Mentor
A few questions and important information about students that will support matching students with mentors. |
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| Student Mentoring Application
A tool to have students share what is important to them so that a great mentor can be assigned. |
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| Student Information Sheet
A general student information sheet that includes schedule, career interest and current schedule. Can be used by counselors, mentors, lead teachers, etc. |
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| Parent Assessment Form
An assessment for parents about their child. This allows parents to communicate important information to the academy team, particularly about the mentor program. |
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| Volunteer Mentor Form
One form that can be used as part of the mentor selection process. |
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| Employee Orientation Checklist
A checklist of items to use when training an academy student for their job or internship. Provides evidence for completion of an orientation for employers. |
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| Intern Assessment Form
A great and simple tool used to evaluate the interns. Includes typical job performance ratings and is a great place to add narratives regarding strengths and weaknesses. |
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| Internship Orientation Checklist
To be used as a framework for student intern's orientation by the employer. |
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| Holiday Event Invitation
One way to invite parents, mentors, partners and community members to celebrate accomplishments and a special time of the year! Includes a special poem about mentorships! |
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| Guidelines for business/industry partners
Great set of brief tricks and tips to share with business partners that don't normally work with teenagers! |
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| Worksite Monitoring Report
All of the checklist items to make sure are in place prior to a student beginning a job or internship. It also provides the space to express concerns from either the student or supervisor early in the process. |
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| Intern Standards of Conduct
A contract that clearly describes expectations for interns while out in the field. |
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| Internship Student Application
Application for internship. Includes important student information, experiences and interests that will guide the academy teachers in placing students successfully. |
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| Work Site Learning Plan
An outline to prepare all of the components of the student work experience in partnership with the supervisor. |
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| Mentee Assessment Plan
A quick form list of information about a mentee used to assign a mentor that will be the best fit. |
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| Mentee Inquiry Form
A quick list of questions for mentors to ask potential mentees when they call to inquire. |
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| Potential Mentor Worksheet
A form where community members can recommend potential mentors for the academy. |
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| Mentor Thank You
A thank you letter and survey to identify interest in potential mentors. |
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| Mentor Student Questionnaire
A general list of questions students should answer prior to being assigned a mentor. These can be used to pair up interests and struggles with possible mentor candidates. |
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| Mentee Orientation Evaluation
An opportunity for a potential mentee to offer feedback after an orientation. |
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| Parent Letter Regarding Mentoring
A brief letter to families letting them know what it means for their child to be in the beginning stages of the mentor process. |
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| Mentor Student Orientation
A letter inviting students and parents to an orientation for the mentor program. |
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| Mentor Informational Letter to Parents
An explanation to families about the mentor program. Includes benefits and purpose of the program for parents. |
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| Mentor Parent Permission Letter
A brief request of parents to complete a permission form (below the initial letter) so that they are clear about their child's participation in the mentor program. |
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| Mentor Application
Application for potential mentees that allows then to share interests, skills and goals. |
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| Mentor Meeting Log
A template for the preliminary mentor/mentee meetings to track interests, notes, etc. |
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| Mentor Questionnaire
A questionnaire used to evaluate if a candidate is prepared to take on the responsibilities of being a mentor for students in your academy. |
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| Mentor Confirmation Letter
A confirmation letter to let "approved" mentors know they have been selected AND what they can expect. |
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| Mentor Celebration Invitation
An invitation to the kick off dinner for students and mentors. |
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| Mentor Recognition Reception
An invitation to a reception to honor the mentors and students. |
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| Mentor Background Investigation
**This does not replace required process and forms by the district. Allows possible mentors to complete personal information to begin a background check. REPEAT...this is not a comprehensive background check...just a beginning. |
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| Mentor Calendar
A full year calendar of mentor events, month by month. |
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| Mentor Checklist
A checklist of criteria for mentors. |
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| Student Emergency Directions
A quick note to help intern coordinators or any partners off site know who to call and in what order. |
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| Mentor Release of Information Form
A permission form for mentors to give consent for staff from the Mentor program to obtain confidential information about applicants. |
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| Mentor Reference Information
A series of questions to ask mentor references during the application process. |
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| Mentor Program Volunteer Clearance Process
* Note-this does not substitute for forms/ processes for clearance that are required by your district. A series of questions and request for information to be kept on file for all mentors. |
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| Mentor Interview Questionnaire
A framework for interviewing mentor candidates. This is more for post interview reflection, but can be used to create a series of interview questions to use during the actual interview OR to create a questionnaire for mentor candidates. |
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| Mentor Survey to Match to Students
Questions about Mentor interests, skills, calendar, etc. so that the academy can successfully match Mentors with Mentees. |
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| Mentor Self-Evaluation
A series of self reflective questions that mentors can respond to during the application process. |
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| Mentor Questions of Mentees
Questions for mentors to ask mentees in the preliminary meeting. |
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| Questions for Students to Ask Mentors
A list of questions for the preliminary meeting between student and their new mentor. |
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| Mentoring Contract
A contract to be negotiated at the beginning of the mentor-student relationship that establishes goals, times and methods of communication, and activities. |
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| Invitation to Mentor/Mentee Mid Year Luncheon
A mid year invitation to the Student-Mentor Luncheon where both parties will match up calendars for the next semester. |
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| Mentor Update Questionnaire
A tool to check in on the progress of the mentor/mentee relationships. Includes space to discuss reflective questions, goals and activities planned, concerns, questions, etc. Can be used by lead coordinator to ensure success of mentor/mentee relationships. |
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| Mentor Monthly Report
Tool used to monitor mentor-mentee relationships, provide assistance and plan program activities. |
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| Mentor Year-End Questionnaire
An end of year questionnaire for mentors to assess the effectiveness of the partnership and program. |
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| Mentor Activity Report Follow Up
A tool to track next steps after a Student-Mentor Activity. Includes needs, next steps and methods to track communication. |
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| Mentor Program Evaluation
An opportunity for mentors to give feedback to the academy on the quality of their mentor program. |
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| Overview for Prospective Mentors
A clear list of objectives, activities and outcomes for Mentors |
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| Request for Mentor Reference
A request to references for potential mentors. |
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| School-Business Agreement
A short description of each party's responsibilities when developing a business partnership where students will work at a job site. |
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| Potential Sites Referral
To send out to the community when requesting possible places for internships, externships or business partners. |
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| Student Emergency Information
A short one page info sheet that parents can fill out at registration. Includes important information like contacts and medical history. This can be on file at the school and job sites. |
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| Student Intern Self Evaluation
A survey for interns to complete after the internship that offers reflective questions for the student about their experience and information about the effectiveness of the internship. |
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| Supervisor Student Evaluation
An evaluation that can be used after job shadowing, internships or externships. This offers the site supervisor an opportunity to provide feedback to the students on their job performance. |
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| Student Mentor Program Checklist
A quick checklist to ensure that students and the academy team have completed all of the necessary tasks prior to assigning a mentor. |
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